Stop juggling spreadsheets to schedule your tour guides
Flowdexo gives tour and activity operators a purpose-built scheduling system — see who is available, assign the right staff, and keep everyone in the loop.
The scheduling chaos you know too well
- Spreadsheets and WhatsApp groups to coordinate staff
- No single view of who is available on which days
- Double-bookings that frustrate guides and disappoint customers
- Hours wasted every week on manual scheduling and follow-ups
One platform for your entire team schedule
- Staff set their own availability — you see it all in one place
- Assign guides to bookings with conflict detection built in
- Automatic notifications keep staff informed of every change
- Calendar views show your entire operation at a glance
Everything you need
Availability Management
Staff mark their available and unavailable days. You always know who can work before making assignments.
Smart Assignments
Assign staff manually or let Auto-Assign suggest the best fit based on availability, certifications, and workload.
Instant Notifications
Staff receive email and in-app alerts when assigned to bookings, with schedule changes communicated automatically.
Certification Tracking
Track guide certifications and qualifications. Only assign staff who meet the requirements for each activity.
Calendar Views
Weekly and monthly calendar views show all bookings, assignments, and gaps across your operation.
Staff Portal
Guides access their own schedule, acknowledge assignments, and check details from any device.
How it works
Add your team
Create staff profiles with skills, certifications, and contact details. Invite them to set up their own login.
Staff set availability
Team members mark which days they can work. You see everyone's availability at a glance.
Assign with confidence
When bookings come in, assign the right staff — manually or with Auto-Assign suggestions. Everyone gets notified instantly.
Frequently asked questions
Ready to simplify your staff scheduling?
Join tour operators who save hours every week with Flowdexo.
14 days free. No credit card required.